bearwood@urbancityestates.co.uk | Call Us On 0121 555 5500
smethwick@urbancityestates.co.uk | Call Us On 0121 558 3229

LOGO Property Specialist

A professional service with a difference

Tenant Guide

  1. Referencing Procedure
  2. Administration/ Reference Applications
  3. Tenancy Agreement
  4. Payment
  5. Inventory
  6. Tenantsí obligations
  7. Property Inspection

Referencing Procedure

As soon as a suitable property has been found, you will need to complete reference application forms. We utilise the services of a credit-referencing agency to take up the following references, here is an example of just a few of the references sought:

  • Confirmation of employment, salary confirmation.
  • Personal & Photographic identification (passport or driving licence).
  • Previous Landlord references.
  • Students (Guarantor or proof or funding).
  • Self-Employed (Accountants references, trading details etc)

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Administration/ Reference Applications

  • All administration/reference fees are due at the start of the application process once the offer has been verbally agreed and will secure the property for you subject to satisfactory references being received on behalf of all applicable tenants.
  • PLEASE NOTE THAT SHOULD YOUR REFERENCE APPLICATIONS BE UNSUCCESSFUL THEN THE REFERENCE FEE/S IS NON REFUNDABLE.
  • It is imperative that you disclose all relevant facts that may adversely affect your reference outcome, prior to entering into the above. It may save you money.

 

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Tenancy Agreement

Both the Landlord and tenant/s will be required to sign a tenancy agreement prior to the tenancy commencing, the agreement outlines both tenant and landlord obligations.
Generally, most tenancies run for a period of six months, we will contact you at the end of the tenancy to see whether you wish to renew your agreement for a further period and will liaise with the landlord to organise the documentation. It is important you note that the agreement is made between landlord and tenant; we act for the landlord only.
By legal requirement we will issue you with a sample template agreement which we ask you read very carefully, should any questions arise regarding this legal document we advise you to seek independent legal advice

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Payment

Once a moving date has been agreed and references have all been approved by the landlord, the tenancy agreement will need to be signed by all parties and the initial monies in full will become due less any holding deposit previously paid:
This is made up of the following:

  • Deposit normally equal to one months rent
  • The first months rent in advance. (rent is worked out on a per calendar month basis)

The above monies need to be in a cleared form before the tenancy is able to commence, payment by means of either a bankers draft, cash or paid directly into our client bank account and showing as cleared.

 

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Inventory

The inventory is a simple list detailing every item contained within the property and the condition each listed item is in on the day you move into your property. An inventory is carried out at the start and end of each tenancy.
Urban City know how important it is for our clients to have a professional inventory service, our inventories are meticulously detailed and easy to understand. Our inventories are written clearly, with photographs taken as an added extra benefit for both our landlords and tenants.
What the inventory consists of?
Detailed photographs of the property internally and externally
Fixtures and fittings
List of furniture in the property and its condition
Meter readings for the gas, electric and water

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Tenants’ obligations

The responsibility for the property lies with the tenant during the period of tenancy, always ensure that the property is fully secured and that during the winter months steps are taken to prevent freezing of the water and heating system.

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Property Inspection

If we are instructed as managing agents for your property, we will carry out quarterly inspections to assess the condition of the property and that everything is being kept in a satisfactory condition. We will always arrange this with you at a mutually convenient time.

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